Online Enrollment System

An Innovative Approach to a School Community Information System (Web Based) By: Lelit Acolacol Joshua Ely B. Alfonso Jobelle Cavaneyro Jeffrey Gallardo Raymond Ramos A capstone proposal submitted in partial fulfillment for the subject System Analysis and Design in the course Information Technology Adviser: Mr. Frederic B. Asejo Introduction: â€Å"To pay homage to our alma- mater is our goal†, we decided that we created a system that will acknowledge ICI, a system which each and every faculty member and student can use.Starting out with a few rooms in three-storey building, with the basic facilities required by the TESDA, Prof. Neil Mateo, the school director, set out to establish ICI as a school that would aim to develop excellent learners. 2008-2009 ICI welcomed to its fold 272 students who enrolled in technical-vocational courses in HRS, IT, Computer Science, Computer Technology, Front Office and Call Center Management. With the growth of student population with just a span of four years, information provision can’t be maintained due to the large sum of students going in the school.We have been staying in the school for almost 2 years and our attention were called by information dissemination and we thought â€Å"how bout we develop a system that every one from ICI can use, a school community information system†. With the guidance of our adviser Mr. Derek Asejo we manage to create a system that can provide information with an easy access which is through internet an online bulletin board that automatically updates its database, from birthdays, special events, announcements, etc. Background:It is though the vision of establishing a higher learning institution that would promise rewarding careers for the youth that ICI college of Arts and Technology founded on March 5, 2008. Starting out with a few rooms in three-storey building, with the basic facilities required by the TESDA, Prof. Neil Mateo, the school director, set out to establish IC I as a school that would aim to develop excellent learners thought effective an innovative educational strategies. ICI was issued its Certification of Program Registration to operate on May 14, 2008. The school opened up immediately for first enrollees 008-2009 ICI welcomed to its fold 272 students who enrolled in technical-vocational courses in HRS, IT, Computer Science, Computer Technology, Front Office and Call Center Management. ICI became a member of Bulacan Private Schools Association (BULPRISA) and Bulacan Association of Technology Schools (BATS). SY 2009-2010, ICI started to offer degree programs in Computer Science, Hospitality Management, Business and Literal Arts. According to the interviews conducted with the school administrators and supplemented with personal observation made by the researcher the following are the recognized problems.In advertising of school’s quality education, courses offered and facilities, Immaculate Conception International uses tarpaulin and flyers to spread the information of the school to encourage new students, effective but too risky, time consuming and it costs a lot of money to the staff/s conducting this method. Posting of information and announcement on the bulletin board is a way for school staff/s to inform their students about the upcoming events and activities. It’s time consuming, costs a lot of effort and sometimes the students ignores it and would not participate in the school events and activities.Background: Immaculate Conception International takes evaluation among the students by means of survey to know their suggestions and feedback about the school management. In conducting a survey, the school staff/s gives chance to the students to share their opinions for the improvements of school regulations and facilities and they do it manually and it takes too much time and effort for them. They use print-outs as surveys and distribute it room-to-room and then wait until the students are done fill ing-up the survey sheet/form.It takes a lot of hassle because some students sometimes disregard this form and ignore it because some students are not interested with this process of giving feedback and suggestions. Problem: General Problem/s: †¢ Information Dissemination, a particular problem in starting school/s like the ICI, they will have to hire someone or a group of people to perform the specific task and it takes a lot of effort doing so, a waste of effort and a waste of funds that can be used to other projects that can help students, such as scholarships. Specific Problem/s: Immaculate Conception International uses tarpaulin and flyers to spread the information of the school to encourage new students, effective but too risky, time consuming and it costs a lot of money to the staff/s conducting this method. †¢ Posting of information and announcement on the bulletin board is a way for school staff/s to inform their students about the upcoming events and activities. It ’s time consuming, costs a lot of effort. †¢ Immaculate Conception International takes evaluation among the students by means of survey to know their suggestions and feedback about the school management.In conducting a survey, the school staff/s gives chance to the students to share their opinions for the improvements of school regulations and facilities and they do it manually and it takes too much time and effort for them. Objective/s: General Objective/s: †¢ To create a system that will improve information dissemination to students, faculty, school staff/s and fund consumption. Specific Objective/s: †¢ To create a Web Based Application that will help the school to campaign process/procedure without risk and minimal costs. †¢ To develop a method that will minimize the effort of school staff in giving updated information to the students. To create an evaluation process that will get students request/suggestions/ and feedback. Scope/s: †¢ The web-base d application can improve the campaign process/procedures without risk and minimal cost. †¢ The application can minimize the effort of school staff in giving updated information to the students. †¢ And lastly, the application can evaluate processes that will get the students . Limitation/s: †¢ The system should have an internet service provide †¢ It can’t download files from the system. †¢ Data flow Diagram level 0 [pic] Data Flow Diagram Level 1 [pic] Existing Diagram [pic]